Sample Room Mom Welcome Letter

Sample Letter to Class Parents | Back-to-School

Are you a brand new room parent this year? CONGRATS! Keep it simple at back-to-school with a letter that welcomes class parents, gives them important information and gets them involved off the bat. Copy/paste our sample letter below and have a great school year!

Free Online Sign Up Sheets - Easy Volunteer Coordination



Welcome back to school and to Mr/s. _______’s Class! I’m ___________, one of your class room moms, which means I get to help coordinate parents and parties so Mr/s. ________ and our kids have the best possible year. I can’t wait to meet you and am happy to answer any questions you have about the class.

Here are some important details and dates:

> Teacher name and contact information (way they prefer to be contacted – email, phone, note)

> Your name and contact information (and other room moms)

> Current schedule of class parties, events and field trips (plus link to online school holiday calendar)

> School fundraising and class gift requirements (e.g. Auction baskets, winter holiday teacher gift collections, end of year teacher gits, etc.)

> The kind of help the teacher needs (classroom readers, art station helpers, recess monitors, etc.)

> How to signup online to help (using a URL invitation link)

* * *

We’re using VolunteerSpot (an online calendar signup tool) to coordinate parent volunteers for the class. Please click the link(s) below and enter your email address to sign up.

Sign up to help at class parties and field trips here <link>

Sign up to read to the class on Fridays here <link>

Sign up to supervise recess & lunch duty here <link>

This process makes it easy for you to choose a spot and sends automated confirmation and reminder messages – which most parents appreciate. You don’t need to register an account on VolunteerSpot — the site will remember you by your email address.

If you have trouble accessing the site or prefer not to enter your email address – please email me and I can sign you up manually.

* * *

Thank you and I look forward to meeting you! Together, we’re going to have a great year!